Wikipedia talk:Meetup/DC 15

Meeting Agenda

WIKIMANIA 2012

Washington, D.C. Bid Committee

Meeting Agenda: 23 February 2011, 7:00 PM

Sponsor/Partner Outreach: Djembayz, Ser Amantio di Nicolao

• Update from Djembayz and Ser Amantio di Nicolai
• Who has been contacted thus far?
• Who do we plan on contacting in addition?
• What is our strategy to contact them?
• When is our deadline for contacting sponsors and getting their feedback?
• How will this work be delegated?
• Other pressing issues?

Programming: Aude, Metabrarian

• Conference theme? Is “GLAM and Community Outreach” a good theme?
• Go over planned agenda.
  • What changes, if any, do we want to make to the agenda?
• Proposed tracks: GLAM Outreach; Wikis, Policy, and Government; Wikis and Education; Technical; Community; Other
  • Do we want to make any changes to these tracks?
• Guest speakers:
  • Who do we want to be our guest speakers?
  • How will we contact them?
  • Who will contact them?
  • What is our deadline?

Venue and Catering Coordination: Racepacket

• If we haven’t heard back from RFP:
  • What progress has been made on the RFP circulation?
  • When do we need to have a venue decided by?
• If we have heard back from the RFP:
  • What are our options?
  • Which is the best option?
  • When should we have a venue decided by?

Special Events Coordination: Missvain and Aude

• Attendee Party: Our options
  • What are the benefits of each choice?
  • How much would each option cost?
  • Who will be arranging communications with these venues?
  • When do we need to make a decision by?
• VIP Party: Our options.
  • What are the benefits of each choice?
  • How much would each option cost?
  • Who will be arranging communications with these venues?
  • When do we need to make a decision by?
• Other events we could schedule (including special tours)
  • Which do we feel most comfortable carrying out?
  • Who will be in charge of organizing these?
  • When do we need to make a decision by?
• Sit-down keynote banquet
  • Should we pursue this?
  • Who would be a good speaker for this (refer to earlier discussion)
  • Who will be responsible for pursuing this?
  • When do we need to have decisions made by?

Finance: Vacant committee position

• Our different expense needs are from the venue, catering, speakers, giveouts, print media, press outreach
• What are our price estimates for venue, catering, speakers?
  • Who is responsible for getting price estimates regarding speakers? (Venue and catering estimates will in all likelihood come out of the RFP process)
• Who are our different vendor options for the other things?
• What exactly are our needs? How much will we need, and so forth?
• Who will be responsible for contacting different vendors for price estimates for the other things?
• When do we need to make a decision by?

Scholarship: Vacant committee position

• Should this even be a position on the committee? Doesn’t the Wikimedia Foundation usually handle this?
• If we agree to keep this on the committee, who should be responsible for this?
• What are our criteria for handing out scholarships for visitors?
• What does the scholarship cover?
• Who will fund these scholarships? (Refer to earlier conversation about sponsors.)
• We should really do more research on the scholarship process.

Visas: Aude

• Aude will probably organize the most discussion regarding visas and holding Wikimania in the United States.

Media Relations: Swatjester

• Who are our press outlets?
• What should our plan be for releasing press releases?
• Inviting the press to Wikimania?

harej 02:06, 22 February 2011 (UTC)

DC Meetup #16

User:Kim Bruning is visiting DC this week, so we have scheduled a meetup on Tuesday, 7pm at Capitol City Brewery, Metro Center. (pre-meetup wikimania bid meeting at 6pm). Apologies for the short notice --Aude (talk) 04:48, 28 February 2011 (UTC)