Wikipedia:Meetup/NYC/BoD-MtgNotes-2016-03Mar-08
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WM NYC Board of Directors Meeting Notes: March 8, 2016
[edit]See also: WMF Grant call meeting notes
Details
[edit]- Type of meeting: Conference Call
- Date: Tuesday, March 8, 2016
- Time: 8:00 pm – 9:00 pm EST
Attendees
[edit]WMUS-NYC board members
[edit]alpha order
- Alice Backer, Vice President; AfroCROWD – Aliceba (talk)
- Bob Kosovsky, Vice President – Kosboot (talk)
- Erika Herzog, Secretary (appointed, non-voting) – BrillLyle (talk)
- Lane Rasberry, Advisor – Bluerasberry (talk)
- Megan Wacha, Vice President – Megs (talk)
- Pete Hess, Treasurer – Becksguy (talk)
- Richard Knipel, President – Pharos (talk)
SimpleCom members
[edit]WMF Staff
[edit]- Winifred Olliff – Wolliff (WMF) (talk) (email)
Agenda
[edit]- Purpose: Check in with WMUS-NYC / WMF / Grants committees
- Annual Plan: Update on the status of the annual plan.
- Options & Timelines: Updates, questions, answers, about funding options for 2016 (and timelines).
- Key action items TBD, on the call
1. Annual Plan
[edit]Resources
[edit]- Examples from Winifred
Challenges
[edit]- SMART objectives: SMART documentation, definitions
Advice
[edit]- Look closely at Wikimedia CZ -- similar budget range
- Don’t spend a lot of time on formatting, as long as we have SMART objectives, can link off application. Want to reduce the amount of work to do this
Good examples
[edit]- Wikimedia Czech Republic
- Wikimedia Czech Republic Annual Grant Application 2016
- Wikimedia Czech Republic Budget 2016
- Need separate budget
- Winifred can provide blank template for spreadsheet
Notes
[edit]- Checkin
- [ADD NOTES HERE]]
2. Options & Timelines
[edit]- Timelines are established by working backwards from
- DATE 1: When do we need funding by
- DATE 2: When absolutely need funding by
- Takes some time to review annual grant plan
- Not a lot of experience with rolling applications, new process
- So possibly quicker turnaround time
- At least 2 weeks to review proposal
- WMF needs to have an idea of timeframe
- Note: Eligibility request will be found on the Talk page of the Plan page
- Funding options
- Clarity to get ideas on what we would like to do in our next step
- Which PEG or APG?
- We need to do an annual plan either way
- AfroCROWD will be part of the Annual Grant
MOST TIME CRITICAL
[edit]- $750 funding for AfroCROWD Project Manager -- Winifred said this sounds reasonable
- Would need a budget for interim budget to get this started
- Alice will send to Winifred in prep for Feb 6 event at NYPL Schomburg
3. Key action items
[edit]- TBD, on the call
- For WMNYC folks, a lot of these links are on the Projects & Grants tab of the WM NYC Meetup namespace
Next steps
[edit]- Annual plan: Offer to collaborate with Sydney and Winifred
In progress
- Timeline: Once dates set, send to Winifred
In progress
- Interim funding: Alice will send interim funding for AfroCROWD
In progress
Miscellaneous notes
[edit]To be integrated above or left here as notes