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Wikipedia talk:WikiProject Molecular Biology/Computational Biology/ISMB-ECCB 2017 Editathon

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First steps in organising

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I've created a page with a very early draft grant proposal here: Wikipedia:WikiProject_Computational_Biology/ISMB_2017_Editathon/Draft_proposal -Kieran (talk) 07:24, 7 March 2017 (UTC)[reply]

  • Recruit more members to the org team @Daniel Mietchen: @Vivek Rai: @Amkilpatrick: @Alexbateman: @Alexmar983:
  • Apply for WMF funding via a project grant (>$2K, due 14 March), or rapid grant (<$2K, two week turnaround)
  • Talk to ISMB conference organisers about space
  • Contact conference hotel for budget on food if wanting catering
  • Contact computer rental companies in Prague if wanting to rent computers for the hackathon

Ideas from 2016

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  • Run the session throughout the day in drop-in format (potentially over several days); this lets people drop in between talks
  • Always have at least one experienced volunteer on hand to help the newbies (have a sign-up sheet)
  • Gameify the process -- keep a leaderboard of most bytes of text contributed, most citations added, most wikidata contributions, etc
This could feasibly be set up in a similar manner to the WP:Stub Contest, perhaps with reward(s)? --Amkilpatrick (talk) 02:25, 9 March 2017 (UTC)[reply]
  • Hold a competition with prizes (possibly in conjunction with the main ISCB competition)
  • Provide some basic snacks and water
  • Hold a reception with free snacks/beer; give away drinks tickets (or reception tickets) to contributors at the editathon.
  • Run tutorials at pre-specified time slots (eg the Wikidata/intro to editing talk Alex gave at this year's editathon)
  • Get funding from WMF.

Budget / Grant Application

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Access to non-conference attendees

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Will the space be accessible for those not attending the conference? I will be in Prague around that time and would like to drop by, but I am not signed up for ISMB. Quantum7 14:42, 11 July 2017 (UTC)[reply]

Hi Spencer, I'm not sure on this, let me check and I'll get back to you. Amkilpatrick (talk) 09:10, 12 July 2017 (UTC)[reply]
Update: unfortunately we are limited to ISMB attendees, mainly for security reasons. The ISCB have said they may be able to offer you a day pass at a reduced price (possibly around $75+VAT) - if you're still keen to attend I can send you the details. If not, we'd be happy for you take part remotely - we had a number of participants do this last year and it worked fairly well. Let me know what you think. Thanks, Amkilpatrick (talk) 15:38, 12 July 2017 (UTC)[reply]

Supplementary snacks

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So it looks like we'll be getting basic tea/coffee/water/cookies delivered to the room, but this will pretty much exhaust the food budget. However, there is a pretty nice looking supermarket two metro stops away. I'm willing to pop out to that and pick up some pastries/crisps/etc at my own expense at some point during the day. (Just putting the link here so I remember) -Kieran (talk) 19:40, 18 July 2017 (UTC)[reply]

Handouts

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Perfect! -Kieran (talk) 07:23, 23 July 2017 (UTC)[reply]

Metrics

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We should probably keep a record of how many people come into the session, and also remember to take a few photos for the grant report. The scoreboard page should give us most of what we need, but number of feet through the door is a good metric too. -Kieran (talk) 07:24, 23 July 2017 (UTC)[reply]

Possible things to work on

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Participant feedback

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This section of the talk page is for feedback from editathon participants: we welcome any comments on what you found helpful and especially what could be improved. Thanks! Amkilpatrick (talk) 09:17, 4 August 2017 (UTC)[reply]

  • I thought the event was great - loved the cheat sheet we could take home with us, and the coffee was a huge highlight! I hadn't been active on Wikipedia for ages, so it was a good opportunity to sit down and get some work done. Maonao (talk) 17:20, 13 August 2017 (UTC)[reply]